![]() And if you have a hybrid system where your email is in the cloud and your data archive is on premise, Retain can manage all of the content with ease. With Retain, you choose how your archived data is stored. Retain works whether installed on premise or in the GWAVA Cloud. But with Vault, an on-premise or private cloud solution is not available and your data access is limited. For various reasons, organizations should keep their information in their control, especially because governmental regulations require it. Google Vault is only available in the cloud. Plus, Retain features redaction, allowing you to redact items that should not be included as public record, or as part of the eDiscovery information request, or in the case of litigation. Retain features built-in litigation support tools for performingeDiscovery, searching, placing litigation holds, printing, and forwarding. This makes it impossible to keep personal information, or other redacted items from becoming part of a records request. Google Vault lacks the ability to tag, markup or redact data with it’s eDiscovery tools. It archives email, social media, and mobile data in one central archive, which provides a lower total cost. ![]() Retain provides more archiving capabilities at a lower price. That is a combined cost of $120 dollars per user per year! If you have 500 employees, that is $60,000 per year…EVERY YEAR! ![]() Google Vault costs $5.00 per month per user, in addition to the $5 per month per user for Google Apps. All messages are securely stored in a single, data archive that can be easily accessed through the Retain Web Access archive viewer. Retain enables you to seamlessly archive a single or mixed-messaging platform environment, in addition to social messaging and text messages, in one central location. Google Vault only archives Google Gmail messages and does not archive mixed environment or social media and mobile communication. Your organization’s electronic communication must be archived as required by regulations such as HIPAA, FINRA, Sarbanes-Oxley, FRCP and others. Let’s take a quick look at how Google Vault compares for email archiving, and how Retain provides an easily integrated solution for your enterprise email archiving needs. Retain gives you the ability to search, publish, and perform eDiscovery from the archive, which is in one central location. Archived data is stored into one unified message archive. Retain securely archives Gmail messages, Gmail Notes, Appointments, Calendar Items (iCalendar only), or as Gartner puts it, “Retain is one of the few archiving solutions that offers native Gmail archiving support. The risks are dramatically increased within regulated industries such as Education, Government, Legal, Financial, and Health Care.įortunately, Retain quickly and easily integrates with Google Apps to make up for the deficiencies in Vault. ![]() And because of those deficiencies, your organization could be at risk of potential litigation or compliance violations according to the Federal Rules of Civil Procedure (FRCP). While there are some great features in Vault, if you are using or thinking about using Vault as your archive solution, there are certain product deficiencies you need to be aware of. Vault provides some email archiving, searching, and exporting capabilities for Gmail messages. In 2012, Google introduced Google Apps Vault as a paid add-on to Google Apps. Their messages can be accessed anytime, anywhere, and because Gmail was designed as an entirely cloud-based service from the ground up, your IT department doesn’t need to spend time and money maintaining any desktop or server components. By allowing them to manage the data from all of their email systems within their Gmail inbox, your users can easily view email through the use of this one application. Google Apps gives your employees an easy-to-use, well-known interface, and Gmail is an excellent email solution for businesses. According to the Gartner Magic Quadrant for Enterprise Information Archiving “Retain is one of the few archiving solutions that offers native Gmail archiving support”
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